Then wherever the field would need to be repeated they could hit CTRL-F9 and then enter “” to reference the field. In that scenario, the designer of the form would add the field once and mark it to be bookmarked in the field properties. In Word 2003 and prior this could be done by inserting a form field and then referencing it as a book mark. This helps greatly to ensure fewer errors and improves efficiency when users fill out the form. For instance, with a company name, you may want this information repeated automatically throughout the document rather than manually entering the company name into every place it is needed. Thanks again.When creating Microsoft Word-based forms there may be a need to have a form field repeated throughout the whole document. After reading your tip I had the shading turned off within 5 min. It was driving me and my managers CRAZY! 2010 is new to us so were all trying to figure out where all of the features we used to use are.
Microsoft word form fields how to#
Thank you so much for your tip! I had already spent a several hours of my own trying to figure out how to turn off the shading after my manager had set up a template with it on. I had the same experience–lots of sites with no answer, but this works. Why does Microsoft make this so complicated? Thanks! I must have clicked every button in Word trying to get rid of that damn shading! I never would have figured that out on my own, and Word Help wasn’t much help. =DĮxactly what I was looking for (after so many failed attempts to find the answer), and it was such an easy solution!Thank you!! Thanks for letting me know this tutorial helped you! I don’t always get it right because sometimes I misunderstand the question or don’t know what version the person is using… But I always hope that my readers will let me know if something doesn’t work as described. I looked at about 5 sites previous to this one and they were all wrong! This one actually works, nice one!
Please add to the discussion using the comment box at the end of the page.) (These comments are from a previous commenting system. To protect a form in Word 2007, on the Developer tab, click Protect Document in Word 2010, click Restrict Editing. If you use Legacy form fields, you have to protect your form for filling in form fields, otherwise the form will not work. To configure a Legacy form field, right-click it and select Properties. The gray shading in the form field is now gone
In the Controls group, click Legacy Tools.The gray shading in the legacy form field On the Developer tab, click Design Mode.Removing form field shading from legacy fieldsįollow these steps to remove the form field shading from your custom Microsoft Word form: A rich text content control allows the user to format the text, such as adding bold or changing the font color. For text form fields, you can select from either plain text or rich text formats. For example, you can attach a macro to a Legacy form field, but you cannot attach macros to one of the new content controls.Ĭontent controls are new for Word 2007. Legacy form fields have more configuration options available than Word 2007/2010 content controls, which is why they are still used. If the form is saved as a Word 97 – 2003 (.doc) document, you must use legacy form fields to create your form. There are three types available: text, checkbox, and drop-down list. Legacy form fields are a carry over from Word 2003 and earlier versions. Types of Microsoft Word form fieldsįirst, for the benefit of users who are new to using Microsoft Word forms, let me give a brief explanation of the two types of text form fields available in Word 2007 and Word 2010: legacy and content controls. Note: To create or edit form fields in Word 2007/2010/2013, you must first Show the Developer tab in the Ribbon.
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